13 Pro Planning Tips

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Take some tips from the EVENTSTYLE team when planning your next event…

 1. CREATE YOUR EVENT BUDGET
Determine the costs for catering, production & marketing based on past events of similar scope and scale.

2. DECIDE ON THE FORMALITY OF YOUR EVENT
Research design options…Consider customized elements vs. off-the-shelf solutions.

3. CHOOSE A MEMORABLE THEME
Start with the invitations and theme thread all the event elements including decorations, lighting and tableware.

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4. SELECT THE DATE AND TIME
Keep in mind target audience availability and convenience, checking local calendars for potential conflicts.

5. BE SELECTIVE WITH YOUR GUEST LIST
A larger number of guests will make the experience less personal affecting the formality and type of event.

6. INCLUDE THE 4 VITAL W’S ON THE INVITATION
Who, What, Where, When and Why!

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7. COMPILE A LIST OF VENUE REQUIREMENTS
Besides available dates, inquire about maximum capacity and preferred vendors & caterers.

8. UTILIZE THE AMERICAN RENTAL ASSOCIATION
Take advantage of this insider tool and match your specific rental needs with the best-suited providers.

9. CREATE EFFECTIVE SIGNAGE
Develop a font and image convention and don’t forget to theme thread for brand consistency.

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10. SCHEDULE A TASTE TESTING PRIOR TO FINALIZING YOUR CATERING SELECTION
Ensure that the quality, variety and quantity of food and drinks are appropriate for the event & guests with a tasting by your selected caterer.

11. MAKE BEVERAGE PLANNING EASIER
Consider specialty drinks to narrow down your beverage options and anticipate at least three drinks per person per hour.

12. USE LIGHTING TO PROVIDE A DRAMATIC DECORATIVE ELEMENT
Emphasize theme threaded elements and specific areas of interest.

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13. PROVIDE ALL VENDORS –INCLUDING ENTERTAINERS AND VIPS–WITH A CLEAR ITINERARY (AKA RUN OF SHOW)
Make sure they understand what is expected of them prior to arriving to the event.

BONUS TIP: Hire an event professional, i.e. EVENTSTYLE (wink, wink) making us responsible for the success of your event!  Sit back and relax while we handle steps 2
thru 13 as well as onsite staff, vendors, deliveries, caterers, entertainers, set décor, scheduling, swag bags, and all other event logistics freeing you to enjoy the special occasion and your guests!

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Receive a complimentary EVENTSTYLE notebook by clicking here.

About EVENTSTYLE

Since 1998, EVENTSTYLE has provided experience design, event production, and management services worldwide. We have partnered with hundreds of clients including a wide range of industries, associations and non-profit organizations. Our team offers expertise in projects ranging from meetings, conferences, social events, product launches, promotional programs, entertainment to non-profit fundraising events. To learn more about our capabilities and The ES Team visit www.eventstyle.com
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